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This new feature allows you to track both your
tax residency certificates that you need to send to licensees, as well
as the tax residency certificates you receive from your licensors. Tax
residency certificates are monitored for a company - i.e. your
licensee or licensor - but you can monitor the status and control the
settings while working on:
- a license
- a royalty statement
- the overall company profile
- etc.
There is also a "Tracking &
follow-up" screen that shows all outstanding certificates, and
certificates can be set to expire (e.g. on December 31) so that That's
Rights! will automatically monitor for a new certificate each year
wherever applicable.
That's Rights! now allows you to set up
personalised "stationery" to use on your document headers.
You can set up document headers using plain text, or specify an image
(e.g. with your logo or standard letterhead, etc.)
You can then print That's Rights! documents
(statements, submission sheets, invoices, etc.) and specify whether
you want the document to print with or without your letterhead.
That's Rights! Invoicing & payment follow-up
includes a feature for quickly and easily generating "commercial
invoices" for accompanying international shipments of samples.
Commercial invoices are tied to the
"submission materials" you have listed in your submission
records (Submissions & negotiations), allowing you to
automatically create and print a completed commercial invoice in just
one or two clicks.
For example, you can call up a publisher from
your That's Rights! database, click on "Commercial invoice"
and print a commercial invoice listing all the reading copies
scheduled for sending to that publisher.
When recording submissions (interests) in That's
Rights!, you can now make "multiple submissions" with in one
step: select multiple titles to submit to one publisher, or select a
title and submit it to multiple publishers.
This feature greatly simplifies the work you need
to perform to record all your submission activities.
You can now specify an unlimited number of
territories on a license (for each of: exclusive, non-exclusive and
excluded territory assignments).
Territories lists may include specific countries,
standard regions (e.g. "North America") or you may define
your own regions (e.g. "US Airports"). Territory
specifications can mix and match from country and region lists, or can
simply be designated as "World" or "Rest of
World".
Now with Retail sales & distribution, That's Rights!
provides a quick and simple solution to record and report on your own editions'
activities, along with automatic calculation of author royalties.
Quickly key in sales & returns figures by title or
buyer. If your sales or distribution figures are provided to you
electronically, or if you generate them in a separate procurement system, rather
than re-keying in the information you can easily import the sales figures into
That's Rights! periodically as needed to exploit That's Rights' powerful author
royalty calculation capabilities.
Simple and straightforward, this module is also ideal as a complete solution
for tracking sales and distribution activities for smaller publishers who do not
yet require the more sophisticated features of a full procurement system.
Main features of the Retail sales & distribution module:
-
maintain a database of retailers and/or distributors
-
keep a record of your titles' different editions (ISBNs), including
publication dates, prices, printings, etc.
-
record sales/distribution activities (including discounts, VAT or other
taxes if applicable, and classify under the appropriate sale type for author
royalty purposes - e.g. standard, deep-discount, remainder, etc.)
-
quickly view and/or report sales activities by period, customer, title,
specific edition (ISBN), type of sale, etc.
-
define rules for author royalty calculations
based on type of sale (royalties can be calculated on retail price, gross
receipts, net receipts, etc.). Author royalty rules can be as simple or as
complex as you need.
That's Rights! now allows you to define series
titles, comprised of multiple volumes.
You may store information at the series level
(specifications, descriptions, author agreements, etc.), at the
individual volume level, or both.
Licensing activity may be managed at the series
level, with the individual volumes monitored separately (e.g. with
different scheduled publication dates, etc.). Once a series is
licensed, the individual volumes are automatically
"reserved" for the licensee; however, volumes may then be
"excluded" from the licence, and thus freed up to license
elsewhere as individual titles.
Co-editions may also be managed at the volume
level, or alternatively at the series level, for production runs that
deliver multiple volumes together as a single product.
That's Rights! now offers a comprehensive facility for issuing, printing & managing
client invoicing.
Invoices can be generated automatically for:
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fees and advances from Licensing
activities
-
advances and final balances on Co-edition
purchases
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payments due on Royalty earnings
As well as these automatic invoicing events, you
may also create invoices manually and simply specify products or
services that you wish to invoice to your clients, even if these items do not
correspond to activities (licences, purchase orders or royalty statements)
recorded in That's Rights!.
Items that you wish to invoice (fees, advances, royalties, miscellaneous
items, etc.) may be combined into a single invoice, or split into multiple
invoices according to your requirements. For example, you may combine fees &
advances from 3 different licences all into one invoice; or, you may issue 3
separate invoices; or, finally, you may issue several invoices, one for each
fee/advance, even if that corresponds to multiple invoices for a single licence.
Finally, with Royalty Statements (royalties-in), if you do not wish to create
an invoice, That's Rights! will nevertheless track the expected payment, listing
it alongside the invoices for that client.
Other advantages of That's Rights! invoicing
include:
-
multiple currencies (invoice in your home
currency or in foreign currency, and post payments in any currency
as well)
-
post payments in multiple instalments
-
create & print associated documents,
including: statements, reminders, credit notes, etc.
-
flexible, user-defined invoice numbering
systems
-
export invoice information for use in other,
3d-party accounting systems
That's Rights! now shows rights available, based
on languages you define as your main marketing languages.
When you install That's Rights!, a standard
set of 40 of the most commonly-traded "rights" languages are
already marked as main languages, so you can immediately begin
tracking your rights available against these languages. This list can
be modified at any time (add/remove languages to match your business
requirements), and whenever a licence is sold into a new language that
has not been marked as a "main language", That's Rights!
will ask you if you want it included as a main language from then on.
Rights available can be viewed in reports (by
title, or by language), and can also be listed on title information
sheets which you provide to your potential clients.
That's Rights! now allows you to link images of
your titles' covers to your titles & properties information. The
image is displayed in the title's details in That's Rights!, and is
included in the title information documents (Title Information Sheet,
Submission Sheet, Quick Catalogues, etc.)
Similarly, link your authors' photos to their
entries in Authors & contributors. Authors photos are also printed
on title information documents.
That's Rights! now includes a "Quick
catalogue" report, which outputs Titles & properties
information in a catalogue-style format (including title descriptions,
cover images, author photos & biographical notes, specifications,
selected reviews, etc.)
You can create a catalogue for the entire list of
titles in your That's Rights! database, or you create catalogues for
selected titles only. The catalogues may be printed, or alternatively
they may be exported to text files or html files for use with other
applications.
That's Rights! now provides powerful e-mail
worklist and address label commands.
Whether you're working with licenses or submissions,
or if you've searched for a collection of prospective clients for a
particular language or from a particular publishing sector,
with a simple click of the mouse you can now pull up a list of
clickable e-mail addresses (a click on the address takes you directly
into your normal e-mail program), and/or a print out their address
labels.
For example, you could select all submissions out
for a particular title and print address labels for mailing a copy of
a new review that want to show your prospects.
If you're working with licenses or submissions,
the labels and e-mail addresses will specify not just the publisher,
but the licence's designated follow-up person in particular.
Co-edition participants: forecasting
When you set up a purchase order for a client
that wants to participate in one of your co-editions, you can now view
a detailed forecasts of the purchase's net margins, after
production costs, overheads, allowances for author royalties, etc.
A powerful tool to ensure profitable co-edition
planning and pricing.
Set up unlimited payments (advances or
post-production instalments), and the associated events (on signature,
approvals, specific dates - define your own events) for a completely
flexible payment scheduler for co-edition participants.
Each scheduled payment is tracked separately, and
can be automatically invoiced with That's Rights! invoicing
facility. Author royalty liabilities can be triggered on
invoicing, or held back until payments are collected.
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